The Chapin School

Position Summary
The Clubhouse Program Coordinator is responsible for the daily operation of “Clubhouse,” Chapin’s after school program for students in Classes K-5. Under the supervision of the Director of Auxiliary Programs, the Coordinator ensures a safe, engaging, and enriching environment for students, while handling administrative tasks and leading program staff. 

Hours: 

20 hours/week: Monday-Friday from 2:30-6:00, with the remaining time remote in the morning. 

Responsibilities

• Coordinate daily after school classes and extended care for students in Classes K-5.

• Oversee schedule of Clubhouse staff and vendors, ensuring the program environment is safe, inclusive, and conducive to learning. 

• Communicate with parents and guardians regarding program updates, schedules, and registration. 

• Monitor student attendance and manage the daily dismissal process, ensuring students are released to authorized individuals safely.

• Maintain regular communication with Lower School teachers and faculty, ensuring a smooth transition from the end of the school day to after school hours. 

• Provide support to the Director of Auxiliary Programs to recruit and train Clubhouse staff.

• In conjunction with the Director of Auxiliary Programs, manage the trimester registration processes, including enrollment, billing, record-keeping and adjusting class offerings as needed.

• Coordinate with the Director of Auxiliary Programs on budgetary needs and resource allocation.

• Assist the Director of Auxiliary Programs with Auxiliary programs on days when Clubhouse is not in session. 

Qualifications 

• Bachelor's Degree 

• Experience working with children ages 5-10. 

• Comfortable communicating with parents, caregivers, and vendors. 

• 1-3 years of experience coordinating child-care programs, such as after school or camp, preferred. 

• 1-3 years experience supervising staff, preferred.

Salary: $45,000